Book a meeting time in one email with no back-and-forth
They click a time in your email and the calendar invite lands on both calendars by itself.
A sketch of what you'll get back.
Your prompt
Fill in your details. Skip any you like.
This AI can't be filled in from a link, so the button copies your prompt: paste it into the new chat.
The prompt that gets copied
Write a short, warm reply to [WHO YOU'RE EMAILING, e.g. a new client] who asked to set up [MEETING TYPE, e.g. a kickoff call]. Keep it to two or three sentences that sit above a list of available times. Thank them, say in one line what we'll cover ([WHAT YOU'LL COVER, e.g. goals and first steps]), and tell them to pick whichever time works and the invite will arrive automatically. Sound friendly and professional, not stiff, and sign off with just my first name, [YOUR NAME].
When you reply to an email about finding a time, click Help me schedule in Gmail. Gemini checks your Google Calendar, drops open slots into your reply, and the invite appears once they pick.
Step by step
- Open the email where someone asks to find a time and click Reply.
- Click Help me schedule in the toolbar when Gmail shows it.
- Add or remove suggested times, then insert them into your reply.
- Use the prompt below in Gemini to write a warm two-line note above the times.
What you'll get
A reply with your real open times inserted, a friendly note above them and an automatic calendar invite once they choose.
Needs Google AI Pro or Ultra, or an eligible Workspace plan. The button shows only when Gmail spots you're arranging a time.
- Made for
- Coaches, Consultants, Small business owners
- Works in
- Gmail, Gemini
