Put your business on autopilot
Get a recovery plan the moment a supplier emails about a delay
The plan starts itself when the delay email arrives, and nothing goes to a customer until you approve it.
Published . Steps as of October 2026.
Can AI watch my inbox and handle supplier delays for me?
Yes. A Perplexity Automation can watch Gmail for delay emails from named suppliers and prepare the affected orders, a recovery plan and customer drafts each time, as of October 2026. It fits a shop or maker with a handful of regular suppliers and an order list in a sheet. Set every outgoing email to need your review, since it's working from what the supplier wrote. It needs Perplexity Computer on Pro or Max, and runs use credits.
A sketch of what you'll get back.
Your prompt
Fill in your details. Skip any you like.
This AI can't be filled in from a link, so the button copies your prompt: paste it into the new chat.
The prompt that gets copied
When an email arrives from one of my suppliers ([SUPPLIER NAMES, e.g. Northfield Paper, Coastline Glass]) that mentions a delay, backorder or shortage, do this: 1. Summarize the delay in two lines: what item, how late, and the new date if given. 2. Check my open orders in [ORDER LIST, e.g. the Orders sheet in my Project] and list every order that uses that item, with the customer and the promised date. 3. Write a recovery plan: which orders can still ship on time, which can use a substitute, and which need a new date. 4. Draft a short, honest message to each affected customer in a warm tone, signed [YOUR NAME]. 5. Notify me with the summary and plan. Don't send anything. Wait for my review before any email goes out.
Set a Perplexity Automation that watches your inbox for supplier delay emails. Each time one lands, you get the affected orders, a recovery plan and customer messages drafted for your review.
Step by step
- Open Perplexity Computer, go to Automations and click New Automation
- Paste the prompt as the instructions and fill in your details
- Choose an app event trigger in Gmail for emails from your suppliers
- Connect Gmail and the folder or Project that holds your order list
- Set sending any email to need your review, then save
What you'll get
A two-line delay summary, the list of affected orders, a recovery plan and a drafted note for each affected customer, waiting for your approval.
Needs Perplexity Computer (Pro or Max). Watching for triggers is free; each run uses Computer credits. Gmail or Outlook.
- Made for
- Small business owners
- Works in
- Perplexity, Gmail
