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Get reply drafts that get better with every edit you make

After a couple of weeks, the drafts need almost no edits because every fix you made is now a rule.

10 minutes to set up, then a minute per email A few steps

Published . Steps as of October 2026.

How do I get AI email drafts to sound more like me?

Keep a running list of lessons from your own edits and make the AI follow it on every draft. In Claude, put the list in a Project's instructions so every chat in that Project uses it (as of October 2026). In ChatGPT, a Project with the same instructions works the same way. Start with one type of email, like new inquiries, before you add others.

A sketch of what you'll get back.

Your prompt

Fill in your details. Skip any you like.

Claude and ChatGPT open with your prompt already typed in. It's copied too, just in case.

The prompt that gets copied

You draft email replies for [YOUR BUSINESS, e.g. a one-person bookkeeping practice]. When I paste an email, write a short reply in my voice: warm, plain, no jargon, and signed [YOUR NAME]. Follow every rule in the Lessons list below. After I send a reply, I'll paste what I actually sent. Compare it with your draft and write one new lesson, one line long, that would have made your draft closer to mine (for example, 'Never open with Hope you're well'). Don't repeat a lesson that's already on the list. Lessons: [YOUR LESSONS SO FAR, e.g. none yet]

Set up a Claude Project that drafts your email replies, then paste back what you really sent so it writes one lesson each time and your drafts get closer to your voice.

Step by step

  1. Create a Claude Project called Replies and paste the prompt into its instructions
  2. Paste each customer email into a new chat in that Project and get a draft
  3. Edit the draft, send it, then paste what you actually sent back into the chat
  4. Copy the one-line lesson Claude gives you into the Lessons list in the instructions

What you'll get

A reply draft in your voice for every email, plus a growing list of one-line lessons that make each new draft closer to what you'd send.

Made for
Coaches, Consultants, Small business owners
Works in
Claude, ChatGPT

Frequently Asked Questions.

How do I get AI email drafts to sound more like me?

Keep a running list of lessons from your own edits and make the AI follow it on every draft. In Claude, put the list in a Project's instructions so every chat in that Project uses it (as of October 2026). In ChatGPT, a Project with the same instructions works the same way. Start with one type of email, like new inquiries, before you add others.

Which AI tools does this work in?

It works in Claude and ChatGPT. On this page, Claude and ChatGPT open with your prompt already typed in. No paid plan is noted for this one.

How long does it take?

10 minutes to set up, then a minute per email. It's rated "A few steps". There are 4 steps, listed above.

What do I need before I start?

Just your details for 3 blanks: your business, your name and your lessons so far. You can skip any, and your AI will ask for them.

What will I get back?

A reply draft in your voice for every email, plus a growing list of one-line lessons that make each new draft closer to what you'd send.

Find more like this in AI agent use cases, For small business, For coaches and For consultants.

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