Put your business on autopilot
Give your team a one-page rule for what's safe to paste into AI
A clear do and don't sheet your team can read in two minutes, written before someone pastes in a client list.
Published . Steps as of October 2026.
What should my employees be allowed to paste into ChatGPT?
Write a short rule sheet that lists what staff can paste, what they never paste, and who to ask, then share it with the whole team. Any of ChatGPT, Claude or Gemini can draft it from a description of your business. A small crew might only need the five-line chat version, while a bigger team that handles customer records gets more from the full page with examples. Either way, add a rule that a person checks anything AI writes before a customer sees it.
A picture made with AI to show the idea.
Your prompt
Fill in your details. Skip any you like.
ChatGPT and Claude open with your prompt already typed in. Gemini can't be filled in from a link, so its button copies your prompt: paste it into the new chat.
The prompt that gets copied
I run [YOUR BUSINESS, e.g. a 12-person landscaping company]. My team already uses AI chat tools on their phones and laptops, and I want simple rules before something private gets pasted in. We handle this kind of information: [SENSITIVE INFO, e.g. customer addresses, quotes, payroll]. The AI tools we use or allow: [AI TOOLS, e.g. ChatGPT and Gemini]. Write a one-page rule sheet in plain words that anyone on the team can follow. Include: 1. Three or four things that are fine to paste in, with everyday examples from our work. 2. A short "never paste" list, with examples. 3. How to remove names and numbers before asking for help. 4. A rule that a person checks anything AI writes before it goes to a customer. 5. Who to ask when unsure: [CONTACT PERSON, e.g. the office manager]. Keep it friendly, under 300 words, with no legal jargon. Then give me a five-line version for a team chat.
Describe your business and the tools your team uses. You get a plain one-page rule sheet that says what staff can paste into AI chats, what they never paste, and who to ask when they're unsure.
Step by step
- Paste the prompt into a new chat and fill in your business details
- Read the draft and cross out anything that doesn't fit how you work
- Ask for a shorter version you can pin by the till or in your team chat
- Share it with your team and ask them which AI tools they already use
What you'll get
A friendly one-page AI rule sheet with fine-to-paste and never-paste examples from your own work, plus a five-line version for your team chat.
This is a team guideline, not legal advice. Check your industry's privacy rules separately.
- Made for
- Small business owners, Consultants
- Works in
- ChatGPT, Claude, Gemini
