Clean up a messy Word document's headings and formatting
A 30-page handbook with five fonts and random bold gets clean, consistent headings in one request.
A sketch of what you'll get back.
Your prompt
Fill in your details. Skip any you like.
ChatGPT opens with your prompt already typed in. It's copied too, just in case.
The prompt that gets copied
This document is a [DOCUMENT TYPE, e.g. client welcome handbook] that's been edited by many people over the years. Clean it up without changing what it says. Apply one consistent heading structure (Heading 1 for sections, Heading 2 for subsections), make fonts and spacing consistent, and turn long run-on paragraphs into short ones or bullet lists where it helps. Fix spelling and grammar, and make the wording plain and friendly for [WHO READS IT, e.g. new clients]. Don't delete any policy, date or number. When you're done, list anything that looked outdated or contradictory so I can check it.
Add the free ChatGPT add-in to Microsoft Word, open a messy document like a handbook or old guide, and ask the sidebar to fix headings, formatting and wording without changing your meaning.
Step by step
- Install the ChatGPT add-in from Microsoft Marketplace, then open ChatGPT in Word and sign in.
- Save a copy of your document first so you can compare.
- Paste the prompt below into the ChatGPT sidebar and send it.
- Select any paragraph and ask ChatGPT to revise just that part if needed.
What you'll get
A consistently formatted, easier-to-read version of your Word document, plus a list of outdated or conflicting bits.
Free on every ChatGPT plan, including Free. Your plan's usage limits apply.
- Made for
- Small business owners, Coaches, Consultants
- Works in
- ChatGPT
