Put your business on autopilot
Keep a retiring expert's know-how before they walk out the door
Years of dusty manuals plus one recorded chat become a guided training page your next hire can learn from.
Published . Steps as of November 2026.
How do I save an experienced employee's knowledge before they retire?
Add their manuals and a recorded conversation with them to one Gemini Notebook, then ask it for a cited training guide and the know-how that's only in the recording. As of November 2026, the notebook's phone apps include a built-in recorder and Reports can make an interactive learning overview. Trades and workshops get the most from the manuals, while service firms often get more from the recorded chat.
A picture made with AI to show the idea.
Your prompt
Fill in your details. Skip any you like.
This AI can't be filled in from a link, so the button copies your prompt: paste it into the new chat.
The prompt that gets copied
Using only the sources in this notebook, build a training guide for a new [NEW HIRE ROLE, e.g. shop technician] at [YOUR BUSINESS]. Start with the 10 things a new person must know in their first month, in the order they'll need them. For each one, give the steps in plain words, the mistake beginners make and the tip our expert, [EXPERT NAME, e.g. Ray], shares in the recording. Then list the knowledge that appears only in the recording and nowhere in the manuals. That's the part we'd lose if they left. Finally, list any places where the manuals and the expert disagree, so we can settle them before training starts. Cite the source for every point.
Put old manuals and a recorded talk with your most experienced person into Gemini Notebook, then turn it all into a step-by-step guide and quizzes for the next hire.
Step by step
- Create a new notebook in Gemini Notebook and add the manuals, checklists and photos of notes
- Record a 20-minute chat with your expert using the notebook's built-in recorder on your phone
- Paste the prompt below into the notebook chat to build the guide
- Create an interactive learning overview under Reports, plus a quiz for new hires
What you'll get
A cited first-month training guide, a list of know-how that lives only in your expert's head and the spots where the manuals are out of date.
The built-in recorder is in the Gemini Notebook Android and iOS apps. Get your expert's OK before recording.
- Made for
- Small business owners, Consultants
- Works in
- Gemini Notebook
