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Win more clients

Turn messy event notes into a proposal, client email and tracker

Photos of handwritten guest lists come back as a clean deck, a ready email and a live sheet in one chat.

About 20 minutes to set up the folder, then 10 per event Advanced

A sketch of what you'll get back.

Your prompt

Fill in your details. Skip any you like.

This AI can't be filled in from a link, so the button copies your prompt: paste it into the new chat.

The prompt that gets copied

You're my event coordinator. Look through my Google Drive folder called [DRIVE FOLDER NAME, e.g. Patel wedding notes]. It holds recipes, guest lists, seating sketches and photos of handwritten notes for [CLIENT NAME, e.g. the Patel family]'s [EVENT TYPE, e.g. 120-guest wedding dinner]. My business is [YOUR BUSINESS, e.g. Saffron Table Catering].

Do three things:
1. Build a short proposal deck (6 to 8 slides): the event at a glance, the menu, guest count and seating plan, timeline for the day, what's included, and next steps. Keep it warm and clear.
2. Draft a friendly email in Gmail to the client that sums up the plan in five lines and asks them to confirm any open questions. Save it as a draft. Don't send it.
3. Create a Google Sheet tracker with tabs for guests (name, meal choice, table, dietary needs), tasks (task, owner, due date, status) and open questions.

If a note is hard to read or two files disagree, list it under open questions instead of guessing.

Drop your recipes, guest lists and seating notes into one Drive folder. Gemini turns them into a proposal deck, a client email draft in Gmail and a tracking sheet.

Step by step

  1. Put the event's notes, photos and files into one Google Drive folder
  2. Open Gemini, pick Gemini 4 Argon and turn on Gmail, Drive and Sheets in Customise
  3. Paste the prompt and fill in the folder name and client details
  4. Review the deck, the Gmail draft and the sheet, then edit anything that's off

What you'll get

A client-ready proposal deck, a Gmail draft waiting for your review, and a tracking sheet with guests, tasks and open questions.

Gemini 4 Argon needs a Google AI Pro or Ultra plan. Connected apps roll out by region.

Made for
Small business owners, Consultants
Works in
Gemini, Gmail

Frequently Asked Questions.

Which AI tools does this work in?

It works in Gemini and Gmail. On this page, one tap copies the prompt and opens the app, so you just paste. Gemini 4 Argon needs a Google AI Pro or Ultra plan. Connected apps roll out by region.

How long does it take?

About 20 minutes to set up the folder, then 10 per event. It's rated "Advanced". There are 4 steps, listed above.

What do I need before I start?

Just your details for 4 blanks: drive folder name, client name, event type and your business. You can skip any, and your AI will ask for them.

What will I get back?

A client-ready proposal deck, a Gmail draft waiting for your review, and a tracking sheet with guests, tasks and open questions.

Find more like this in Marketing and sales, For small business, For consultants and Gemini prompts.

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