Run fair year-end staff reviews from your own notes
It turns a year of scribbled notes into a review that names specific moments instead of vague praise.
Published . Steps as of November 2026.
How do I write a fair employee review with AI?
Paste your own notes on one employee into ChatGPT, Claude or Gemini and ask for strengths, growth areas and meeting questions tied to real moments. Any of the three works for a single review. If you run a small team, do one chat per person so details don't mix. If your notes are thin, the prompt lists what to check before the meeting, so you don't walk in with guesses. You still decide the raise yourself.
A picture made with AI to show the idea.
Your prompt
Fill in your details. Skip any you like.
ChatGPT and Claude open with your prompt already typed in. Gemini can't be filled in from a link, so its button copies your prompt: paste it into the new chat.
The prompt that gets copied
I own [YOUR BUSINESS, e.g. a small family restaurant] and I'm writing a year-end review for one employee. It feeds into a raise conversation, so I want it fair, specific and kind. Role: [THEIR ROLE, e.g. line cook, full time] Time with us: [TIME WITH US, e.g. 3 years] My notes from this year are pasted below. I've left out last names and private details. Write the review in this order: 1. Three real strengths, each tied to a specific moment from my notes 2. Two growth areas, phrased as what to do next, not what went wrong 3. How they did against any goals I mention 4. Three questions I can ask in the meeting to hear their side 5. What the evidence supports for the raise conversation, without naming a number Only use what's in my notes. If something's missing, list what I should check before the meeting. Keep it under 400 words and plain enough to read aloud.
Paste your notes on one team member and get a review with real strengths, next steps and meeting questions. Your raise talks rest on facts, not gut feel.
Step by step
- Gather your notes on one employee: wins, slips, customer comments and goals
- Paste the prompt below into ChatGPT, Claude or Gemini and fill in the brackets
- Paste your notes under the prompt and send it
- Ask it to soften or sharpen any line, then put it in your own words
- Start a new chat for each team member
What you'll get
A one-page review with specific strengths, next-step growth areas, questions for the meeting and a list of gaps to check first.
Leave out last names and private health or family details before you paste.
- Made for
- Small business owners, Consultants
- Works in
- ChatGPT, Claude, Gemini
