Turn 'can you just add this' into a paid change request
Clients rarely argue with a calm one-pager that shows the cost and the new date side by side.
A sketch of what you'll get back.
Your prompt
Fill in your details. Skip any you like.
Claude and ChatGPT open with your prompt already typed in. Gemini can't be filled in from a link, so its button copies your prompt: paste it into the new chat.
The prompt that gets copied
A client asked for something outside our agreed scope. Our original scope: [ORIGINAL SCOPE SUMMARY]. Their new request, in their words: [CLIENT REQUEST]. My rate or price for extras: [YOUR RATE, e.g. $150 an hour]. Please do two things. First, write a warm, short email reply that thanks them, says yes to helping, and explains this sits outside the current scope, without sounding defensive. Second, draft a one-page change request with: a plain description of the change, why it's outside the original scope, the impact on the timeline and other deliverables, the added cost with a simple breakdown, any risks of not doing it, and an approval line with name, date and signature. If the request is small enough that I might do it as a goodwill gesture, say so and suggest how to mention that it's a one-time courtesy.
Paste your original scope and the client's new ask. You get a warm reply that says yes to helping, plus a one-page change request with impact, cost, timeline and an approval line.
Step by step
- Paste a short summary of the agreed scope and the client's request.
- Add your rate or the price for the extra work.
- Edit the reply so it sounds like you.
- Send the change request and start only after it's approved.
What you'll get
A short, friendly email reply and a one-page change request covering what changes, why it's extra, timeline impact, cost and sign-off.
- Made for
- Consultants, Coaches
- Works in
- Claude, ChatGPT, Gemini
