# Turn workshop whiteboard photos into a recap for attendees

> Messy sticky notes and marker scrawl become a polished recap your clients get the same afternoon.

Snap the whiteboards, flip charts and sticky notes at the end of a workshop. Gemini Notebook turns them into a clean recap, action items and a thank-you email for attendees.

- Page: https://thesolocreators.com/prompts/workshop-whiteboard-photos-to-attendee-recap/
- Category: Wow your clients
- Made for: Coaches, Consultants
- Works in: Gemini Notebook, ChatGPT, Claude
- Time: About 20 minutes
- Effort: A few steps
- Needs a photo: yes, attach it before you send the prompt
- Note: Image sources and camera upload work in the Gemini Notebook mobile app. Check anything it flags as unclear.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
These photos are whiteboards, flip charts and sticky notes from my workshop for [CLIENT OR GROUP, e.g. a sales team of 12]. Read all the handwriting, including the sticky notes, and organize it into a recap: 1) The 5 biggest ideas or decisions, in clear sentences. 2) Every action item, with an owner and due date if one was written and a blank if not. 3) Questions the group left open. 4) Notable quotes or phrases people wrote. Group similar sticky notes into themes and tell me anything you couldn't read so I can fill it in. Mark any owner or date you're unsure about with the word CHECK. Then write a short, warm email to attendees that shares the recap and thanks them.
```

## Step by step

1. Photograph every whiteboard, flip chart and sticky note wall before anything gets wiped.
2. Add the photos and your agenda as sources in Gemini Notebook, or upload them to ChatGPT or Claude.
3. Paste the prompt, then fill in anything it flags as unreadable.
4. Check each owner and date, then send the recap email the same day.

## What you'll get

A typed, organized recap of the workshop with themes, action items and open questions, plus a thank-you email for attendees.

## Good to know

**Which AI tools does this work in?** It works in Gemini Notebook, ChatGPT and Claude. On this page, ChatGPT and Claude open with your prompt already typed in. Image sources and camera upload work in the Gemini Notebook mobile app. Check anything it flags as unclear.

**How long does it take?** About 20 minutes. It's rated "A few steps". There are 4 steps, listed above.

**What do I need before I start?** One clear photo to attach first, then the prompt. The prompt also asks for: client or group.

**What will I get back?** A typed, organized recap of the workshop with themes, action items and open questions, plus a thank-you email for attendees.

Idea spotted on X, shared by @Gemini_Notebook: https://x.com/Gemini_Notebook/status/1997037814144278581. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Website Audit (An evidence-cited, branded audit of any site, ready to hand a client); Slide Deck Designer (A blog post or an idea into a beautiful, on-brand deck. No Canva, no Gamma, no designer).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.