# Get a day-by-day itinerary from your booking emails every trip

> It notices the night with no hotel booked and the 6 AM flight with no ride to the airport.

Set one weekly task. When a trip is coming up, Claude gathers every flight, hotel, car and ticket email into a day-by-day itinerary with confirmation numbers, and flags the gaps before you leave.

- Page: https://thesolocreators.com/prompts/trip-itinerary-from-booking-emails/
- Category: Handle life admin fast
- Made for: Everyone, Consultants, Coaches
- Works in: Claude, Gemini, Gmail
- Time: About 20 minutes to set up, then 5 minutes a trip
- Effort: Advanced
- Note: Needs a paid Claude plan (Pro or higher). In Gemini, a task with Gmail can do the same on Google AI Pro or Ultra.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
Each time you run, check my Gmail and Google Calendar for any trip that starts in the next [DAYS AHEAD, e.g. 14] days. If there's none, just say so and stop.

For each trip, find every confirmation email: flights, trains, hotels, rental cars, tours, restaurants and event tickets. Build a day-by-day itinerary in time order with what's happening, the address, the local time, the confirmation number and a link to the original email.

Then look for gaps and problems: nights with no place to stay, arrivals with no way to the hotel, tight connections, check-in times that clash with arrival times, and anything that misses [MY TRAVEL NEEDS, e.g. a quiet room and an aisle seat]. List these at the top.

Offer to add calendar events for flights and check-ins, but wait for my yes. Never book, cancel or change anything. If a detail is unclear, mark it 'check' instead of guessing. Save the itinerary as a document I can open on my phone.
```

## Step by step

1. Connect Gmail and Google Calendar to Claude from Customize, then Connectors.
2. Click Scheduled in the Cowork sidebar, choose New task, and paste the prompt.
3. Set it to run weekly, on the day you usually plan your week.
4. Check the itinerary against each original confirmation before you rely on it.
5. Approve only the calendar events you want, and book any gaps yourself.

## What you'll get

A phone-friendly itinerary with every confirmation number and address in order, a list of gaps to fix, and calendar events added only after you say yes.

## Good to know

**Which AI tools does this work in?** It works in Claude, Gemini and Gmail. On this page, Claude opens with your prompt already typed in. Needs a paid Claude plan (Pro or higher). In Gemini, a task with Gmail can do the same on Google AI Pro or Ultra.

**How long does it take?** About 20 minutes to set up, then 5 minutes a trip. It's rated "Advanced". There are 5 steps, listed above.

**What do I need before I start?** Just your details for 2 blanks: days ahead and my travel needs. You can skip any, and your AI will ask for them.

**What will I get back?** A phone-friendly itinerary with every confirmation number and address in order, a list of gaps to fix, and calendar events added only after you say yes.

Idea spotted on the web, shared by Frank Andrade and Ilia Karelin (Artificial Corner): https://artificialcorner.com/p/cowork-workflows. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: TLDR (Your AI stops writing walls of text: every reply leads with the next action, numbered and skimmable); Second Brain (Give your AI a memory it reads across every project, so it finally knows your business).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.