# Know exactly what to reorder from a quick stock count

> It checks big upcoming orders, like a catering job, against what's on the shelf before you say yes.

Paste or photograph your stock count and your usual levels. You get a reorder list by supplier, with what's running low and whether you'll have enough for big orders coming up.

- Page: https://thesolocreators.com/prompts/reorder-list-from-a-quick-stock-count/
- Category: Put your business on autopilot
- Made for: Small business owners
- Works in: ChatGPT, Claude, Gemini
- Time: About 10 minutes
- Effort: Just copy and paste

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
Here's today's stock count for [YOUR BUSINESS, e.g. a deli and catering kitchen]:
[PASTE OR ATTACH STOCK COUNT]

The minimum I like to keep of each item: [USUAL STOCK LEVELS, e.g. paste list or attach]
Big orders coming up: [BIG ORDERS, e.g. 60 sandwich platters Saturday]
My suppliers and order cutoffs: [SUPPLIER CUTOFFS, e.g. produce by Tue noon]

1. List every item below its usual level, with how much to order to get back up
2. Work out what the big orders need and add any shortfall
3. Group the reorder list by supplier, earliest cutoff first
4. Flag anything I might run out of before the next delivery
5. List anything in the count that looks like a typo or odd number

Use simple tables I can copy into an email or order form.
```

## Step by step

1. Count your stock or take clear photos of your count sheet.
2. Paste the count, your usual levels and any big orders.
3. Check the flagged items and odd numbers.
4. Send each supplier its part of the list.

## What you'll get

A reorder list grouped by supplier, with shortfalls for big orders and items at risk of running out.

## Good to know

**Which AI tools does this work in?** It works in ChatGPT, Claude and Gemini. On this page, ChatGPT and Claude open with your prompt already typed in. No paid plan is noted for this one.

**How long does it take?** About 10 minutes. It's rated "Just copy and paste". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 5 blanks: your business, paste or attach stock count, usual stock levels, big orders and supplier cutoffs. You can skip any, and your AI will ask for them.

**What will I get back?** A reorder list grouped by supplier, with shortfalls for big orders and items at risk of running out.

Idea spotted on the official docs, shared by OpenAI (Small Business Jam report): https://cdn.openai.com/pdf/small-business-jam-report-dec-2025.pdf. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.