# Give attendees a filterable schedule from your Google Sheet

> Attendees get one clean schedule link, and it can update itself each time you change the sheet.

Ask Gemini to turn your event sheet into a Sheets canvas schedule, then publish it as its own link. Attendees filter sessions by day or track and never see your planning sheet.

- Page: https://thesolocreators.com/prompts/published-event-schedule-link-sheets-canvas/
- Category: Wow your clients
- Made for: Coaches, Consultants, Small business owners
- Works in: Gemini
- Time: About 15 minutes
- Effort: A few steps
- Note: Publishing works in Sheets on the web for Google AI Pro, Ultra and some Workspace plans. Rolling out from November 11, 2026.
- Published: 2026-11-12

## How do I share an event schedule from Google Sheets with attendees?

Turn the sheet into a Sheets canvas with Gemini, then publish the canvas as its own link. Pick automatic republishing if the schedule may still change, so attendees always see the latest version. Pick a static view if the schedule is final and you want it locked. Either way, attendees can't open your source sheet. As of November 2026, publishing works in Sheets on the web for Google AI Pro and Ultra and some Workspace plans.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
Build a Sheets canvas from this sheet that works as a public schedule for attendees of [EVENT NAME, e.g. Spring Clarity Retreat]. The columns in my sheet are [YOUR COLUMNS, e.g. day, time, session, speaker, room]. Show the sessions as a day-by-day timeline with big, readable times. Add a filter for day and for [SECOND FILTER, e.g. track], plus a search box for speaker names. Each session card shows the title, speaker, room and a one-line description. Show breaks and meals in a softer color so people can plan around them. Put the event name and dates at the top, with a short 'last updated' line. Leave out any columns about [PRIVATE INFO, e.g. costs and internal notes], because attendees will see this. Keep it clean and easy to read on a phone.
```

## Step by step

1. Open your event sheet in Google Sheets on the web.
2. Ask Gemini to build a Sheets canvas with the prompt below.
3. Click the publish icon in the canvas toolbar, then click Publish canvas.
4. Choose automatic republishing so sheet changes show up, then copy the link.
5. Paste the link into your welcome email.

## What you'll get

A read-only schedule page with day and track filters that attendees open from one link, while you keep editing the sheet behind it.

## Good to know

**How do I share an event schedule from Google Sheets with attendees?** Turn the sheet into a Sheets canvas with Gemini, then publish the canvas as its own link. Pick automatic republishing if the schedule may still change, so attendees always see the latest version. Pick a static view if the schedule is final and you want it locked. Either way, attendees can't open your source sheet. As of November 2026, publishing works in Sheets on the web for Google AI Pro and Ultra and some Workspace plans.

**Which AI tools does this work in?** It works in Gemini. On this page, one tap copies the prompt and opens the app, so you just paste. Publishing works in Sheets on the web for Google AI Pro, Ultra and some Workspace plans. Rolling out from November 11, 2026.

**How long does it take?** About 15 minutes. It's rated "A few steps". There are 5 steps, listed above.

**What do I need before I start?** Just your details for 4 blanks: event name, your columns, second filter and private info. You can skip any, and your AI will ask for them.

**What will I get back?** A read-only schedule page with day and track filters that attendees open from one link, while you keep editing the sheet behind it.

Idea spotted on the official docs, shared by Google Workspace Updates: https://workspaceupdates.googleblog.com/2026/11/publish-sheets-canvas-as-standalone-link.html. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Website Audit (An evidence-cited, branded audit of any site, ready to hand a client); Slide Deck Designer (A blog post or an idea into a beautiful, on-brand deck. No Canva, no Gamma, no designer).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.