# Protect your staff from fake boss and gift card scams

> It gives staff a simple rule, like calling you on a saved number, before anyone buys gift cards or pays an invoice.

Describe how payment requests usually reach your team. You get a short staff alert about scam messages that pretend to be you, plus a simple check-before-you-pay rule everyone can follow.

- Page: https://thesolocreators.com/prompts/protect-staff-from-fake-boss-scams/
- Category: Put your business on autopilot
- Made for: Small business owners
- Works in: ChatGPT, Claude, Gemini
- Time: About 5 minutes
- Effort: Just copy and paste

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
I run [YOUR BUSINESS, e.g. a dental office] with [TEAM SIZE, e.g. 6] staff. Payment and supplier requests usually reach my team by [HOW REQUESTS ARRIVE, e.g. email from me or supplier texts]. I'm worried about scam texts or emails pretending to be me or a supplier, asking staff to buy gift cards, change bank details or pay an urgent invoice.

Write:
1. A short alert for my team (under 150 words) explaining what these scams look like, with 3 realistic examples
2. A simple rule for any request to pay, buy or change bank details: how to check it's really me or a real supplier before acting
3. What to do, step by step, if someone thinks they've already been tricked
4. A poster version under 40 words for the staff room

Keep it calm, friendly and plain. Make it clear no one ever gets in trouble for checking with me first.
```

## Step by step

1. Note how payment and supplier requests normally reach your team.
2. Paste the prompt into ChatGPT, Claude or Gemini and fill in your details.
3. Send the alert to your team and print the poster.
4. Practice the check rule once with a pretend request.

## What you'll get

A staff alert with examples, a check-before-you-pay rule, a what-to-do plan and a short poster.

## Good to know

**Which AI tools does this work in?** It works in ChatGPT, Claude and Gemini. On this page, ChatGPT and Claude open with your prompt already typed in. No paid plan is noted for this one.

**How long does it take?** About 5 minutes. It's rated "Just copy and paste". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 3 blanks: your business, team size and how requests arrive. You can skip any, and your AI will ask for them.

**What will I get back?** A staff alert with examples, a check-before-you-pay rule, a what-to-do plan and a short poster.

Idea spotted on the web, shared by Cristina Popov (Bitdefender): https://www.bitdefender.com/en-us/blog/hotforsecurity/how-to-use-chatgpt-for-your-small-business-practical-prompts-for-everyday-work. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.