# Get your whole client retreat planned at once by parallel agents

> You can watch each agent's progress in the chat and open its finished piece to check exactly what it found.

Ask ChatGPT's Pro model to split your retreat or workshop plan into parts. Several agents research venues, food, travel and the agenda at the same time and hand back one plan.

- Page: https://thesolocreators.com/prompts/plan-a-retreat-with-parallel-agents/
- Category: Put your business on autopilot
- Made for: Coaches, Consultants, Small business owners
- Works in: ChatGPT
- Time: About 30 minutes
- Effort: A few steps
- Note: Parallel agents are in the Pro model, ChatGPT Pro plans only (Chat tab). Check every price and booking yourself.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
I'm planning [EVENT TYPE, e.g. a 2-day retreat for 12 coaching clients] in [REGION OR AREA, e.g. a quiet lake town] around [EVENT DATES, e.g. the second week of March] with a total budget of [TOTAL BUDGET, e.g. 9,000]. Split this into separate tasks and work on them in parallel: 1) three venue options with capacity, price range and what's included, 2) catering ideas that fit [DIETARY NEEDS, e.g. two vegetarians], 3) the easiest travel options for guests, 4) an hour-by-hour agenda built around [THE MAIN OUTCOME, e.g. each client leaves with a 90-day plan]. Then combine everything into one plan with a budget table, a booking checklist with deadlines, and the three questions I should ask each venue before I sign. Link every price and detail to its source, and flag anything you couldn't confirm.
```

## Step by step

1. Open ChatGPT in the Chat tab and pick the Pro option in the model picker.
2. Paste the prompt below and fill in the brackets.
3. Watch the agents work, then open each finished task to review its sources.
4. Ask follow-ups like "swap venue 2 for something closer to the airport" before you book anything yourself.

## What you'll get

One combined event plan with venue options, catering, travel, an hour-by-hour agenda, a budget table and a booking checklist, with sources for each part.

## Good to know

**Which AI tools does this work in?** It works in ChatGPT. On this page, ChatGPT opens with your prompt already typed in. Parallel agents are in the Pro model, ChatGPT Pro plans only (Chat tab). Check every price and booking yourself.

**How long does it take?** About 30 minutes. It's rated "A few steps". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 6 blanks: event type, region or area, event dates, total budget, dietary needs and the main outcome. You can skip any, and your AI will ask for them.

**What will I get back?** One combined event plan with venue options, catering, travel, an hour-by-hour agenda, a budget table and a booking checklist, with sources for each part.

Idea spotted on X, shared by @OpenAI: https://x.com/OpenAI/status/2111192259073094035. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.