# Get missing paperwork chased three days before every deadline

> Three days before a filing is due, you get a list of the two papers still missing and the nudges already written.

Hand a Perplexity teammate your deadlines, checklists and vendors. When a deadline is 72 hours away, it finds what's still missing and drafts the follow-ups for you to approve.

- Page: https://thesolocreators.com/prompts/missing-paperwork-chased-before-deadlines-perplexity-teammate/
- Category: Put your business on autopilot
- Made for: Small business owners, Consultants, Coaches
- Works in: Perplexity
- Time: About 15 minutes to set up, then ongoing
- Effort: Advanced
- Note: Teammates are on the web for Perplexity Max subscribers, with iOS coming later.
- Published: 2026-11-12

## Can AI remind people to send me paperwork before a deadline?

Yes. Give a Perplexity teammate your deadlines and what each one needs, and it checks for missing items 72 hours ahead and drafts follow-ups for your approval. This fits a small business juggling vendors, renewals and filings. If you only have one deadline, a single chat with your checklist pasted in works too. As of November 2026, Teammates are on the web for Perplexity Max subscribers.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
You own the deadlines for [YOUR BUSINESS, e.g. Tidewell Consulting]. Here are the deadlines coming up, with what each one needs and who sends it: [PASTE YOUR DEADLINES, e.g. tax packet due Jan 10, 1099s from Lee]. Keep this list as your checklist. When any deadline is 72 hours away, check [WHERE PAPERS ARRIVE, e.g. my Gmail] for each item. Tell me what's in, what's missing and who it's waiting on. For every missing item, draft a short, polite follow-up to the person who owes it, with the exact item and the date we need it by. Never send anything without my approval. Every Friday, give me a one-screen view of the next two weeks.
```

## Step by step

1. Sign in to Perplexity on the web and select Teammates in the left navigation.
2. Name the teammate after the job, such as Deadline Chaser.
3. Connect the tools it needs, such as Gmail.
4. Paste the prompt below as the work it owns, then assign it to a project and give it a first task.

## What you'll get

A heads-up 72 hours before each deadline listing what's in and what's missing, plus polite follow-ups drafted for each missing item, waiting for your approval.

## Good to know

**Can AI remind people to send me paperwork before a deadline?** Yes. Give a Perplexity teammate your deadlines and what each one needs, and it checks for missing items 72 hours ahead and drafts follow-ups for your approval. This fits a small business juggling vendors, renewals and filings. If you only have one deadline, a single chat with your checklist pasted in works too. As of November 2026, Teammates are on the web for Perplexity Max subscribers.

**Which AI tools does this work in?** It works in Perplexity. On this page, one tap copies the prompt and opens the app, so you just paste. Teammates are on the web for Perplexity Max subscribers, with iOS coming later.

**How long does it take?** About 15 minutes to set up, then ongoing. It's rated "Advanced". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 3 blanks: your business, paste your deadlines and where papers arrive. You can skip any, and your AI will ask for them.

**What will I get back?** A heads-up 72 hours before each deadline listing what's in and what's missing, plus polite follow-ups drafted for each missing item, waiting for your approval.

Idea spotted on the official docs, shared by Perplexity: https://www.perplexity.ai/hub/blog/teammates-are-agents-for-complex-ongoing-work. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.