# Get the follow-up email and to-dos ready after every client call

> The recap email is already sitting in your drafts before you've closed the meeting tab.

Turn on a Meet routine once and, after each call, Gemini drafts the follow-up email in Gmail and drops the action items into Google Tasks.

- Page: https://thesolocreators.com/prompts/meet-routines-auto-follow-up-and-tasks/
- Category: Put your business on autopilot
- Made for: Coaches, Consultants, Small business owners
- Works in: Google Meet, Gmail
- Time: 2 minutes to set up, then automatic
- Effort: A few steps
- Note: Needs Workspace Business Standard or Plus, Enterprise Standard or Plus, and Take notes for me turned on.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
Rewrite this follow-up email so it sounds like me and gets a clear yes. I'm [YOUR NAME] and I run [YOUR BUSINESS, e.g. Brightline Coaching]. The client is [CLIENT FIRST NAME]. Keep it under 150 words and warm but brief. Start with one line thanking them for something specific they shared on the call. Then list the decisions we made and who's doing what by when, as short bullets. Add the one thing I need from them next, with a date: [WHAT YOU NEED, e.g. signed agreement by Friday]. End with a single easy question they can answer in one line. Don't add anything we didn't discuss, and don't use buzzwords.
```

## Step by step

1. Turn on Take notes for me when your client call starts in Google Meet.
2. Open the post-meeting screen when the call ends and find Routines for this meeting.
3. Switch on the Gmail follow-up and the Google Tasks next steps, or set them for all your meetings.
4. Open the draft in Gmail, paste the prompt below into Help me write to polish it, then send.

## What you'll get

A draft follow-up email in your Gmail after each meeting, action items in Google Tasks, and a polished version that sounds like you.

## Good to know

**Which AI tools does this work in?** It works in Google Meet and Gmail. On this page, one tap copies the prompt and opens the app, so you just paste. Needs Workspace Business Standard or Plus, Enterprise Standard or Plus, and Take notes for me turned on.

**How long does it take?** 2 minutes to set up, then automatic. It's rated "A few steps". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 4 blanks: your name, your business, client first name and what you need. You can skip any, and your AI will ask for them.

**What will I get back?** A draft follow-up email in your Gmail after each meeting, action items in Google Tasks, and a polished version that sounds like you.

Idea spotted on the official docs, shared by Google Workspace Updates: https://workspaceupdates.googleblog.com/2026/10/find-your-routine-next-steps-on-post-meeting-screen-in-Google-Meet.html. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.