# Turn a site visit voice memo and photos into a job quote

> It writes a 'not included' list, the part of a quote that saves arguments when the job is done.

Talk through the job into your phone, snap a few photos and add your rates. You get an itemized quote with labor, materials, what's included and what isn't, ready to check and send.

- Page: https://thesolocreators.com/prompts/job-quote-from-site-visit-notes-and-photos/
- Category: Win more clients
- Made for: Small business owners
- Works in: Claude, ChatGPT, Gemini
- Time: About 10 minutes
- Effort: A few steps
- Note: Always check the numbers. AI only knows your material prices if you give them.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
I'm a [YOUR TRADE, e.g. painting contractor]. Below is the transcript of my voice memo from a site visit, and I've attached photos.
[PASTE VOICE MEMO TRANSCRIPT]

My rates: [YOUR RATES, e.g. $65 an hour, 2-person crew]
Materials markup: [MATERIALS MARKUP, e.g. 15% on cost]
How I lay out quotes: [YOUR QUOTE FORMAT, e.g. paste an old quote here]

Build a quote with:
1. A short scope of work in plain words
2. Line items with labor hours, materials and prices, showing the math
3. What's included and what's not included
4. Assumptions, like access or surface condition, that could change the price
5. Timeline, payment terms and how long the quote is valid

Use only what's in my memo and photos. Wherever you had to estimate quantities or hours, mark it "check" so I review it before sending.
```

## Step by step

1. Record a voice memo as you walk the job, then copy its transcript.
2. Snap photos of the key areas.
3. Attach the photos, paste the transcript and fill in the prompt.
4. Check every line marked 'check' and adjust the price before you send it.

## What you'll get

An itemized quote with scope, line items, inclusions, exclusions and assumptions, laid out your way.

## Good to know

**Which AI tools does this work in?** It works in Claude, ChatGPT and Gemini. On this page, Claude and ChatGPT open with your prompt already typed in. Always check the numbers. AI only knows your material prices if you give them.

**How long does it take?** About 10 minutes. It's rated "A few steps". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 5 blanks: your trade, paste voice memo transcript, your rates, materials markup and your quote format. You can skip any, and your AI will ask for them.

**What will I get back?** An itemized quote with scope, line items, inclusions, exclusions and assumptions, laid out your way.

Idea spotted on the official docs, shared by Anthropic: https://claude.com/solutions/small-business. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Website Audit (An evidence-cited, branded audit of any site, ready to hand a client); Board of Advisors (Convene seven AI advisors who debate your decision, vote, and hand back a stress-tested verdict).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.