# Start every morning with your inbox sorted and replies drafted

> It reads your last 90 days of sent mail first, so the drafts sound like you wrote them.

Connect Gmail to ChatGPT Work once and it checks your inbox every weekday morning. It sorts what needs you, proposes a cleanup and drafts replies in your voice. Nothing moves or sends until you say yes.

- Page: https://thesolocreators.com/prompts/inbox-sorted-and-replies-drafted-every-morning/
- Category: Put your business on autopilot
- Made for: Coaches, Consultants, Small business owners, Creators
- Works in: ChatGPT, Gmail
- Time: About 15 minutes to set up, then 10 minutes each morning
- Effort: Advanced
- Note: Needs a paid ChatGPT plan to run Work on the web, where the morning check runs even with your laptop closed.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
Please look after my email inbox like a careful assistant.

First, read my sent mail from the last 90 days so you learn how I write. Then review my inbox and sort every message into four groups: needs my reply, needs my decision, waiting on someone else, and safe to ignore.

Always keep these visible: messages from real people, anything from [PRIORITY SENDERS, e.g. my clients and my accountant], deadlines, bills and security alerts. Treat [LOW PRIORITY MAIL, e.g. newsletters and app notifications] as low priority.

Give me a short update with no more than five action items. Then propose a cleanup (what to archive or label) and wait for my yes before you move anything. Never delete or send anything on your own. For each message that needs a reply, write a draft in my voice, under 120 words, and show it to me first.

End with quick yes or no questions. Once this works, repeat it every weekday at [CHECK TIME, e.g. 8 AM].
```

## Step by step

1. Open ChatGPT, click Work, and connect Gmail under Customize, then Plugins.
2. Paste the prompt with your priority senders and check time filled in.
3. Answer yes or no to each group in the first cleanup proposal.
4. Read every draft, edit it, and approve only the ones you want sent.
5. Tweak the rules after a week, like who counts as a priority sender.

## What you'll get

A short morning update with up to five action items, a cleanup plan you approve with a few yeses, and reply drafts in your voice waiting for your OK.

## Good to know

**Which AI tools does this work in?** It works in ChatGPT and Gmail. On this page, ChatGPT opens with your prompt already typed in. Needs a paid ChatGPT plan to run Work on the web, where the morning check runs even with your laptop closed.

**How long does it take?** About 15 minutes to set up, then 10 minutes each morning. It's rated "Advanced". There are 5 steps, listed above.

**What do I need before I start?** Just your details for 3 blanks: priority senders, low priority mail and check time. You can skip any, and your AI will ask for them.

**What will I get back?** A short morning update with up to five action items, a cleanup plan you approve with a few yeses, and reply drafts in your voice waiting for your OK.

Idea spotted on the official docs, shared by OpenAI: https://learn.chatgpt.com/codex/use-cases/manage-your-inbox. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.