# See how you really manage your team from 3 days of memos

> It counts 41 instructions and 3 thank-yous in three days, and shows you the hour your tone slips.

Record voice memos through three workdays, then hand AI the transcripts and your goals. It shows how you actually give direction, praise and feedback, and where it doesn't match the manager you want to be.

- Page: https://thesolocreators.com/prompts/how-you-manage-from-three-days-of-memos/
- Category: Make smarter decisions
- Made for: Small business owners, Consultants
- Works in: ChatGPT, Claude, Gemini
- Time: About 20 minutes after 3 days of memos
- Effort: A few steps
- Note: Tell your team before you record and follow the recording rules where you work. Remove names before pasting.
- Published: 2026-11-13

## How can I get honest feedback on how I manage my team?

Record voice memos through a few workdays, paste the transcripts into ChatGPT, Claude or Gemini, and ask it to compare how you actually manage with the manager you want to be. Three days gives enough to spot patterns. If recording the whole day doesn't suit your workplace, record short notes to yourself after each shift and paste those instead. Either way, tell your team first and remove names before you paste.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
I manage [YOUR TEAM, e.g. a kitchen crew of 7] at [YOUR BUSINESS, e.g. my restaurant]. Below are transcripts of voice memos from 3 of my workdays. The kind of manager I want to be: [YOUR MANAGER GOALS, e.g. calm, delegates more, gives clear praise]. Analyze how I actually manage. Count roughly how often I give instructions, praise, correct someone, or step in and do the task myself. Show when in the day my tone changes and what seems to trigger it. Quote short examples, with no names. Then compare what you see to my goals: where I already match, and the 3 biggest gaps. For each gap, give me one small habit to try next week and a sentence I could say instead. Be honest and specific, not flattering.
```

## Step by step

1. Tell your team you're recording, then use your phone's voice memo app through 3 workdays.
2. Copy each day's transcript from the app, or paste your own notes.
3. Open a new chat, paste the transcripts and the prompt with your goals.
4. Pick one habit from the report to change next week.

## What you'll get

A plain report on your real management habits over three days, with short quotes, the 3 biggest gaps against your goals and one habit to try for each.

## Good to know

**How can I get honest feedback on how I manage my team?** Record voice memos through a few workdays, paste the transcripts into ChatGPT, Claude or Gemini, and ask it to compare how you actually manage with the manager you want to be. Three days gives enough to spot patterns. If recording the whole day doesn't suit your workplace, record short notes to yourself after each shift and paste those instead. Either way, tell your team first and remove names before you paste.

**Which AI tools does this work in?** It works in ChatGPT, Claude and Gemini. On this page, ChatGPT and Claude open with your prompt already typed in. Tell your team before you record and follow the recording rules where you work. Remove names before pasting.

**How long does it take?** About 20 minutes after 3 days of memos. It's rated "A few steps". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 3 blanks: your team, your business and your manager goals. You can skip any, and your AI will ask for them.

**What will I get back?** A plain report on your real management habits over three days, with short quotes, the 3 biggest gaps against your goals and one habit to try for each.

Idea spotted on Reddit, shared by u/ReplyLegitimate2041: https://www.reddit.com/r/ChatGPT/comments/1xq920i/comment/19sax4djfq9up/. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Board of Advisors (Convene seven AI advisors who debate your decision, vote, and hand back a stress-tested verdict); Fact Checker (Every quote, number, date, and link in your draft checked against its real source, with the fixes handed back as tracked changes you accept or reject).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.