# Find any warranty, recipe or school report in seconds

> On hold with the phone company, you ask when your contract ends and get the answer from your own paperwork.

Put manuals, warranties, recipes, school reports and schedules into one Gemini Notebook, then ask plain questions like when the fridge warranty ends and get answers from your own files.

- Page: https://thesolocreators.com/prompts/family-wiki-in-gemini-notebook/
- Category: Handle life admin fast
- Made for: Everyone
- Works in: Gemini Notebook
- Time: About 30 minutes to set up
- Effort: Advanced
- Note: Gemini Notebook was called NotebookLM until July 2026. Keep full ID and account numbers out of uploads.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
You're our family's household assistant. Using only the sources in this notebook, build a one-page index of what's here, grouped as: home and appliances, money and contracts, kids and school, recipes, travel, and other. For each item, list the key date or number someone might need (warranty end dates, model numbers, renewal dates, and account or policy numbers shown as the last 4 digits only). Then list anything that expires or renews in the next [TIME WINDOW, e.g. 90 days]. When I ask a question later, answer only from these sources, name the document you used, and say clearly if the answer isn't in the notebook.
```

## Step by step

1. Open Gemini Notebook and create a notebook called Family Wiki.
2. Upload PDFs and phone photos of manuals, warranties, recipes and school letters.
3. Paste the prompt as your first question to build an index.
4. Ask questions anytime, like when a warranty expires or what a manual says.

## What you'll get

A searchable family notebook with an index of key dates and numbers, plus answers that name the document they came from.

## Good to know

**Which AI tools does this work in?** It works in Gemini Notebook. On this page, one tap copies the prompt and opens the app, so you just paste. Gemini Notebook was called NotebookLM until July 2026. Keep full ID and account numbers out of uploads.

**How long does it take?** About 30 minutes to set up. It's rated "Advanced". There are 4 steps, listed above.

**What do I need before I start?** Just your details for one blank: time window. You can skip any, and your AI will ask for them.

**What will I get back?** A searchable family notebook with an index of key dates and numbers, plus answers that name the document they came from.

Idea spotted on the web, shared by Amanda Caswell (Tom's Guide): https://www.tomsguide.com/ai/i-used-notebooklm-to-make-a-family-wiki-and-now-everything-i-need-to-run-the-household-is-a-click-away. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: TLDR (Your AI stops writing walls of text: every reply leads with the next action, numbered and skimmable); Second Brain (Give your AI a memory it reads across every project, so it finally knows your business).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.