# Turn a stack of documents into a clear decision memo

> It tells you what's missing, like goals with no budget, and names the two documents that contradict each other.

Give Gemini Notebook a custom persona that answers every question as a decision memo. It pulls the evidence from your documents, checks what's doable and lists the blind spots nobody mentioned.

- Page: https://thesolocreators.com/prompts/decision-memo-from-a-stack-of-documents/
- Category: Make smarter decisions
- Made for: Consultants, Coaches, Small business owners
- Works in: Gemini Notebook
- Time: About 30 minutes
- Effort: A few steps
- Note: Gemini Notebook's chat customization allows personas up to 10,000 characters.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
Act as a senior advisor reviewing documents for [DECISION MAKER, e.g. the owner of a 12-person agency]. Skip the fluff and give me a short decision memo, not a summary, every time I ask a question. Use four headings. What the documents show: the key quotes or numbers, with the source. What's realistic: costs, limits or requirements mentioned anywhere. What's missing or conflicting: gaps, like goals with no budget, and any two sources that disagree, named. What I'd do next: one clear step and the reason for it. Keep it to bullet points. If my question could mean more than one thing, check which source or decision I mean first. Never use outside facts. If something isn't in the sources, say so.
```

## Step by step

1. Add the reports, notes, survey results or plans as sources in one notebook.
2. Open the chat settings, choose a custom style and paste the prompt as the persona.
3. Ask your real question and bring the memo to your next meeting.

## What you'll get

Answers formatted as decision memos with evidence, a reality check, blind spots and one recommended next step.

## Good to know

**Which AI tools does this work in?** It works in Gemini Notebook. On this page, one tap copies the prompt and opens the app, so you just paste. Gemini Notebook's chat customization allows personas up to 10,000 characters.

**How long does it take?** About 30 minutes. It's rated "A few steps". There are 3 steps, listed above.

**What do I need before I start?** Just your details for one blank: decision maker. You can skip any, and your AI will ask for them.

**What will I get back?** Answers formatted as decision memos with evidence, a reality check, blind spots and one recommended next step.

Idea spotted on X, shared by @Gemini_Notebook: https://x.com/Gemini_Notebook/status/1996674538701005012. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Board of Advisors (Convene seven AI advisors who debate your decision, vote, and hand back a stress-tested verdict); Fact Checker (Every quote, number, date, and link in your draft checked against its real source, with the fixes handed back as tracked changes you accept or reject).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.