# Walk into your board meeting with the packet already built

> It keeps facts, opinions and open questions in separate sections, so the meeting stays on the real decision.

For a nonprofit board, PTA or committee you serve on: share past minutes, proposals and rules, and ChatGPT Work builds a decision brief, options, an agenda and a minutes template. The group still decides.

- Page: https://thesolocreators.com/prompts/board-meeting-packet/
- Category: Put your business on autopilot
- Made for: Everyone, Consultants, Small business owners
- Works in: ChatGPT
- Time: About 1 hour
- Effort: Advanced
- Note: Work on web and mobile needs a paid ChatGPT plan. Keep private member details out of the files you share.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
I serve on [YOUR GROUP, e.g. our school's parent committee] and we need to decide [THE DECISION, e.g. which fundraiser to run this spring] by [DECISION DEADLINE, e.g. March 15]. Use the files in [FOLDER NAME, e.g. Committee files] on my Google Drive: past minutes, proposals, feedback and our rules.

Build a meeting packet with:
1. The exact question we need to answer.
2. Facts, each with its source. Label opinions as opinions.
3. 2 to 4 realistic options with costs, pros, cons and what each depends on.
4. Open questions we can't answer from the files.
5. An agenda that walks us to the decision in [MEETING LENGTH, e.g. 60 minutes].
6. A minutes template with space for the vote.

Represent dissenting views fairly. Don't recommend a final choice, and don't share or send anything.
```

## Step by step

1. Collect past minutes, the proposal, any feedback and the group's rules in one Google Drive folder.
2. Connect Google Drive in ChatGPT under Customize, then Plugins.
3. Paste the prompt in Work and point it to the folder.
4. Check every citation and remove anything confidential before you share the packet.

## What you'll get

A meeting-ready packet with the decision question, sourced facts, options, open questions, a timed agenda and a minutes template.

## Good to know

**Which AI tools does this work in?** It works in ChatGPT. On this page, ChatGPT opens with your prompt already typed in. Work on web and mobile needs a paid ChatGPT plan. Keep private member details out of the files you share.

**How long does it take?** About 1 hour. It's rated "Advanced". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 5 blanks: your group, the decision, decision deadline, folder name and meeting length. You can skip any, and your AI will ask for them.

**What will I get back?** A meeting-ready packet with the decision question, sourced facts, options, open questions, a timed agenda and a minutes template.

Idea spotted on the official docs, shared by OpenAI: https://learn.chatgpt.com/codex/use-cases/prepare-committee-packet. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.