# Keep a big project on track with its own AI teammate

> When a client quietly moves a deadline in an email, the teammate notices and flags it.

Start one ChatGPT Work task per project. It reads the related emails, docs and calendar, writes a running brief, checks for changes on a schedule and pings you only when something matters.

- Page: https://thesolocreators.com/prompts/ai-teammate-for-one-project/
- Category: Put your business on autopilot
- Made for: Consultants, Coaches, Small business owners
- Works in: ChatGPT
- Time: About 15 minutes to set up
- Effort: Advanced
- Note: Scheduled checks depend on your plan. Web checks run with your laptop off. Desktop ones need the app open.

## The prompt

Fill in the parts in [square brackets], or leave them and the AI will ask you for them.

```text
You're my project teammate for [PROJECT OR CLIENT, e.g. the spring course launch]. Focus only on this project. If you're unsure whether something belongs to it, ask me.

Review my email, calendar and Drive files about this project. Write a short project brief: the goal, current status, decisions and who made them, deadlines, blockers, open questions, and the next step. Cite your sources, keep facts separate from assumptions, and say when a source is missing instead of guessing.

Then check for changes every [CHECK FREQUENCY, e.g. weekday morning]. Only message me when something meaningful changes, like a new deadline, decision, blocker or unanswered request. Before sending, editing, scheduling or committing to anything, ask me first.
```

## Step by step

1. Connect Gmail, Google Calendar and Google Drive in ChatGPT under Customize, then Plugins.
2. Start a new task in Work and paste the prompt for one project.
3. Correct anything missing in the first brief it writes.
4. Keep using the same task for prep, drafts and questions about that project.

## What you'll get

A running brief for one project that stays current, plus short alerts only when deadlines, decisions or blockers change.

## Good to know

**Which AI tools does this work in?** It works in ChatGPT. On this page, ChatGPT opens with your prompt already typed in. Scheduled checks depend on your plan. Web checks run with your laptop off. Desktop ones need the app open.

**How long does it take?** About 15 minutes to set up. It's rated "Advanced". There are 4 steps, listed above.

**What do I need before I start?** Just your details for 2 blanks: project or client and check frequency. You can skip any, and your AI will ask for them.

**What will I get back?** A running brief for one project that stays current, plus short alerts only when deadlines, decisions or blockers change.

Idea spotted on the official docs, shared by OpenAI: https://learn.chatgpt.com/codex/use-cases/project-teammate. The prompt is The Solo Creators' own version.

## Go further

Ready-made skills in the Solo Creators AI Studio (https://thesolocreators.com/studio/) that fit this: Second Brain (Give your AI a memory it reads across every project, so it finally knows your business); Watch It For Me (Drop any video link and get the step-by-step playbook, the full timestamped transcript, and the best quotes. Without watching it).

From AI Use Cases and Prompts by The Solo Creators: https://thesolocreators.com/prompts/. Free to use; please link back to the page when you share it.